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Personal Data Processing

CONTEXT

The European Parliament and Council adopted, on April 27, 2016, the Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.

Regulation 2016/679 imposes a single set of rules on the protection of personal data, replacing Directive 95/46/EC and, consequently, the provisions of Law 677/2001.

Regulation 2016/679 emphasizes transparency towards the data subject and holds data controllers accountable for how they process personal data.

Regulation 2016/679 establishes a series of specific policies to protect the private life of minors, especially in the online environment.

DEFINITIONS

  1. “personal data” – any information relating to an identified or identifiable natural person (“data subject”) by reference to an identifier such as name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that person;
  2. “processing” – any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction;
  3. “restriction of processing” – marking stored personal data with the aim of limiting their processing in the future;
  4. “controller” – the natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data;
  5. “recipient” – a natural or legal person, public authority, agency, or another body, to whom the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with the law shall not be regarded as recipients;
  6. “third party” – a natural or legal person, other than the data subject, controller, or processor, who, under the direct authority of the controller or processor, are authorized to process personal data;
  7. “consent” – any freely given, specific, informed, and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her;
  8. “personal data breach” – a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, personal data transmitted, stored, or otherwise processed;

MAGNEO SMART S.R.L., with its headquarters in Galați, str. Brăilei, bl. A1, sc. 1, ap. 23, registered at the Galați Trade Register under number J17/1364/2013, having the tax identification number RO32439471, is a data controller.

We process your personal data (related to orders and transactions, identification data, data you provide to us or that we receive under the law or contract to be able to deliver products to you) – generally to provide goods, to interact with you, to send you, with your consent, details about our activities and products.

MAGNEO SMART SRL recognizes that the right to privacy is a fundamental human right and also acknowledges the importance of privacy, security, and data protection for its clients and partners.

OUR PRIVACY PRINCIPLES

We have a responsibility-based program and are committed to respecting the following privacy and personal data protection principles:

  1. LEGITIMACY, FAIRNESS, AND TRANSPARENCY

We process personal data in accordance with the law, demonstrating transparency and fairness towards you. Our personal data processing activities are carried out:

  1. With your consent;
  2. To fulfill our obligations to you;
  3. In the legitimate purpose of operating our business;
  4. In other ways that comply with the law;

2. INFORMATION NOTIFICATION AND CHOICE REGARDING DATA USE

We are transparent and provide you with a notification about the types of personal data collected and the purposes for which they are collected and processed. We will not use personal data for purposes incompatible with these principles.

  1. DATA ACCESS

We provide you reasonable access along with the ability to review, correct, amend, or delete the personal data you have shared with us.

  1. DATA INTEGRITY AND LIMITATION OF PURPOSES

We use data only for the purposes described at the time of collection or for additional compatible purposes according to your consent, in compliance with the law. We take reasonable steps to ensure that personal data are accurate, complete, and up-to-date and collect only personal data that are relevant and limited to what is necessary for the purposes for which they are collected. We will not retain personal data longer than specified in the Information Note, necessary for the purposes for which they were collected, then we will securely delete and destroy them.

  1. DATA SECURITY

To protect personal data against unauthorized use or disclosure, we use licensed authorized software.

We assure you that your personal data are collected, recorded, and stored with maximum security. We want to assure you that, in this regard, we have taken appropriate technical and operational measures.

  1. RECOURSE, INADVERTENCE, AND SANCTIONS

We are committed to resolving any concerns related to your personal data.

WHAT DATA WE COLLECT

Your data are those information that help to identify you personally or through which you can be identified either directly or indirectly.

The personal data we collect depend on your interaction with us and may include the following categories:

  1. Contact data – your first and last name, delivery address, billing details, phone number, and email address;
  2. Using the site without being logged in – when using the site “magneo-smart.ro”, the IP address of the user, the start time and end time of the visit are recorded, and in some situations, depending on the configuration of the user's computer, of the browser and the type of operating system. These data are automatically recorded, however, MAGNEO SMART SRL does not associate this log file data with other personal data.
  3. “Cookies” – when visiting the magneo-smart.ro site, a log file of the user is created for certain parameters of the user's computer, namely its IP address. These informations are used by the operator only to improve the website. The web applications of magneo-smart.ro contain text information files, "Cookies", which are used to store on the hard disk of visitors information to facilitate identification and easier subsequent visits to the site.
  4. Google Analytics – this site uses Google Analytics, that is services provided by Google, Inc. (Google). Google Analytics uses Cookies, text files placed on a computer, which are designed to offer an analysis of the way users visit/use the site. Generated by “Cookies”, the information regarding how the site is used (including the IP address), are sent and stored on servers in the USA. Google uses this information to evaluate your use of the site, to report site activities to the site operators, and to provide other services related to the website and internet use. Moreover, Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google does not associate your IP with any other data held by Google.
  5. Social media data – we may provide social media features that allow you to share information with your social networks and to interact with us on various social media sites. Using these features may result in the collection or sharing of information about you, depending on the feature. We encourage you to review the privacy policies and settings on the social media sites you use to make sure you understand the information that may be collected, used, and shared by those sites.
  6. Data from specific profile sites (Olx, Okazii, E-Mag) – through these sites you provide us with the information specified in point 1 to contact you and fulfill your orders.
  7. Other unique identification information – examples of other unique information we collect from you include the desired product, size, price, shape of the ordered and delivered magnets, or other additional information you provide to facilitate your identification and to respond to subsequent questions or needs.
  8. Application data – we collect data regarding the applications you want to make with our products, to assist you in choosing the product suitable for your needs.
  9. We do not collect and process sensitive data included by the General Data Protection Regulation in special categories of personal data. We also do not intend to collect or process data of minors who have not reached the age of 16.

HOW LONG WE KEEP YOUR PERSONAL DATA

As a general rule, we will keep your personal data as long as you are registered on our platform. You can ask us at any time to rectify or delete certain personal data or to close your account. We will respond to your requests regarding this right within 10 calendar days from the date of uploading your request to the email address vanzarit@mar-ina.ro. Also, subject to existing legal provisions that require us to keep certain of your personal data, we will keep the minimum necessary data and subsequently after closing your account.

Regarding the personal data of unregistered customers/visitors on our site, we inform you that your data will be stored until you inform us through a request at the email address vanzarit@mar-ina.ro about your right to be forgotten.

TO WHOM WE TRANSMIT YOUR PERSONAL DATA

As applicable, we may transmit or provide access to certain of your personal data to the following categories of recipients:

  • Courier service providers;
  • Banking service providers;
  • Intermediary providers with specific profiles, such as: OLX, OKAZII, EMAG;
  • The person responsible for our accounting records.

If we have a legal obligation or if it is necessary to protect a legitimate interest, we may also disclose certain personal data to public authorities. We ensure that access to your personal data by third-party legal entities is carried out in accordance with current legal provisions on personal data protection and confidentiality of information, based on contracts concluded with them.

WHAT RIGHTS YOU HAVE

  1. ACCESS

* You can ask us to confirm whether we process personal data;

* You can ask us to provide you with a list of your personal data that we store;

* You can ask us to provide other information about your personal data, such as: the data we have, what we use them for, whom we disclose them to, how we protect them, how long we keep them, what rights you have, how you can make a complaint, where we obtained your data, to the extent that the information has not already been provided by this notice.

  1. RECTIFICATION

* You can ask us to rectify or to complete your inaccurate or incomplete personal data.

  1. DELETION OF DATA

* You can ask us to delete your personal data, but only if:

1. They are no longer necessary for the purposes for which they were collected;

2. You have withdrawn your consent (if the data processing was based on consent);

3. You exercise a legal right to oppose;

4. They have been processed illegally;

5. We have a legal obligation in this regard;

* We are not required to comply with your request to delete personal data if the processing of your personal data is necessary:

1. to comply with a legal obligation;

2. to establish, exercise, or defend a legal claim;

RESTRICTION OF DATA PROCESSING

* You can ask us to restrict the processing of your personal data, but only if:

- their accuracy is contested (see the RECTIFICATION section), to allow us to verify their accuracy;

- the processing is unlawful, but you do not want the data to be erased;

- they are no longer needed for the purposes for which they were collected, but you need them to establish, exercise, or defend a legal claim.

* We can use your personal data following a request for restriction, if:

- we have your consent;

- to establish, exercise, or defend legal claims;

- to protect the rights of MAGNEO SMART SRL or any other natural or legal person.

5. DATA PORTABILITY

* You can ask us to provide your personal data in a structured, commonly used format that can be read by machines, and you have the right to transmit those data to another entity, without hindrance from us.

6. OPPOSITION

* You can oppose at any time, for reasons related to your particular situation, to processing your personal data under our legitimate interest, if your fundamental rights and interests prevail over this interest. If you exercise your right to oppose data processing, we will no longer process your data for that purpose. Exercising this right does not entail any costs. This right can be particularly invalidated if processing your personal data is necessary for the formalities of concluding a contract or for the performance of a contract already concluded.

7. COMPLAINTS

* You have the right to file a complaint with the supervisory authority regarding the processing of your personal data. In Romania, the contact details of the data protection supervisory authority are as follows:

NATIONAL AUTHORITY FOR SUPERVISION OF PERSONAL DATA PROCESSING (ANSPDCP)

B-dul G-ral. Gheorghe Magheru, Nr. 28-30, Sector 1, Postal Code 010336, Bucharest, Romania

Phone: +40.318.059.211 or +40.318.059.212

E-Mail: anspdcp@dataprotection.ro

Without affecting your right to contact the supervisory authority at any time, please contact us first, and we promise that we will make all necessary efforts to resolve any issue amicably.

We remind you that you can always contact us to resolve all subsequent conflicts amicably at:

  • phone number: 0236-319417;
  • email address: vanzarit@mar-ina.ro;
  • contact address (in writing, by mail or courier): Mun. Galați, Str. Săliște nr. 20, Jud. Galați, Romania, postal code: 800023